A&L Room Reservation Form

Use this form to reserve BAL 9024 (Burgess Room), BAL 9002 (Dean’s Conference Room) or BAL Lobby

Name
Department
Address Address
Street Address Address Line 2 City State / Province / Region Postal / Zip Code Country
Phone Phone - ### - ### ####
Which Room are you Requesting?
Date of Event Date of Event / MM / DD YYYY
Start Time (include setup) Start Time (include setup) : HH MM AM/PM
End Time (include clean up) End Time (include clean up) : HH MM AM/PM
Recurring Events

Recurring Events Yes (please include days and times in Event Description) No
Event Description
Will your event be catered or will you bring food/drinks?

Will your event be catered or will you bring food/drinks? Yes No
Guidelines for Reserving Conference Rooms/BAL Lobby

Requestor should contact the ODU Police Dept. (x4000) if making reservations after hours or on the weekend in order to have an officer open the door.

Requestor must ensure that all doors are closed and locked when leaving. If the door is unlocked and it is after hours, then you must contact the ODU Police Dept. to lock the door before you leave.

The conference rooms can be used for academic meetings, public lectures, and receptions.

It is the responsibility of the requestor to set up the room in the manner you would like, and also to ensure that the furniture, etc. is put back in its original setting at the end of your event. THIS IS NOT THE RESPONSIBILITY OF THE DEAN’S OFFICE. Additionally, the room should be left clean and picked up. (Aramark/Monarch Catering will clean up food waste for FULL SERVICE events; however the requestor is the person ultimately responsible for the room.)

It is the responsibility of the requestor to provide any assistance needed for electronic devices (computer, projection screen, sound, TV, etc.). You may want to consider booking the room early for set-up.

Please be advised Dean’s Office meetings and committees reporting to the Dean will have first priority.
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A&L Room Reservation Form

A&L Room Reservation Form

Guidelines for Reserving Conference Rooms/BAL Lobby