TCHEC Space Reservation Form

Thank you for your interest in reserving a space at the Tri-Cities Higher Education Center!

Please review the guidelines below before submitting your request:
1. Old Dominion University, its educational programs and Committees reporting to ODU have priority when reserving space at the TCHEC. 2. Spaces may be reserved for academic and professional meetings, receptions and public lectures. Fees may apply for space rental and staffing. 3. No reservations will be accepted over the phone or in person. 4. The TCHEC Staff will reply to your request within 5 business days. 5. ODU reserves the right to deny the request of any entity having previously misused the space and/or facilities. 6. Any entity that makes a reservation and fails to honor or cancel the reservation at least 24hrs in advance of the scheduled date will be considered a "no show." After three (3) "No Shows", the entity will no longer be permitted to reserve space at the TCHEC. 7. The on-site event coordinator is responsible for the clearing off tables and disposing of trash in the receptacles provided after the event. If you need large trash cans, please contact TCHEC staff. 8. Any food and/or beverages for the event should be provided by the event coordinator. 9. Catering: On-site, full service catering must be provided by a university approved caterer. The list of approved caterers is available on the TCHEC website: https://ww1.odu.edu/content/dam/odu/offices/tri-cities-higher-ed/docs/preferred-catering-list_to_clients.pdf 10. The number of attendees for your event cannot exceed the maximum capacity for which the room is set-up.
Requester Information
Requester Type: *
Name: Name: * First Last
Name of Company/Organization:
Title/Department:
Address Address
Street Address Address Line 2 City State / Province / Region Postal / Zip Code Country
Non-Profit Organization or State Agency (if applicable):

Non-Profit Organization or State Agency (if applicable): Non-Profit Organization Commonwealth of Virginia State Agency
Email: *
Phone: Phone: * - ### - ### ####
Event Contact Info

Please provide contact information for the coordinator who will be on-site the day of the event:
Name Name First Last
Phone Phone - ### - ### ####
Event Information
Name of Event: *
Number of Attendees:
Event Date (if more than one, use first date): Event Date (if more than one, use first date): * / MM / DD YYYY
Event Start Time: Event Start Time: * : HH MM AM/PM
Event Stop Time: Event Stop Time: * : HH MM AM/PM
SET-UP TIME: Please plan to set-up for event NO earlier than ONE HOUR before event start time. If you require additional setup time, contact TCHEC staff.
Set-up Time: Set-up Time: * : HH MM AM/PM
Will your event be reoccurring?
If yes, how often will it reoccur?

If yes, how often will it reoccur? Weekly Monthly Other*
*If you elected Other, please list all dates, along with set-up, start, and stop times for each:
Example: 2/14/24 Set-up: 8 am Start: 9 am Stop: 11 am
Choose Room Type (All rooms are mediated):
(Select all that apply)

(Select all that apply) Atrium Classroom Conference Room Computer Lab
Specific Room Request (Subject to Availability)
List the room(s) you would like to reserve for the event:
Any food and/or beverages for the event should be provided by the event coordinator. If you require tables or extra trash cans, please contact TCHEC staff.
*CATERING: On-site, full service catering must be ordered through a university approved caterer. The list of approved caterers is available on the TCHEC website.
Will the event be catered?
Technology
Which of the following are required for your event? (Check all that apply)

Which of the following are required for your event? (Check all that apply) ZOOM Capability WiFi Microphone Podium Document Camera Other Other
Technical Assistance at TCHEC
For technical assistance at the TCHEC, please contact Control Room Staff: 757-686-3835.
Cancellations
Any entity that makes a reservation and fails to honor or cancel the reservation at least 24hrs in advance of the scheduled date will be considered a "no show." After three (3) "No Shows", the entity will no longer be permitted to reserve space at the TCHEC.
Acceptance of Room Reservation Guidelines: *

Acceptance of Room Reservation Guidelines: I have read and will comply with all room reservation guidelines.
Click here to submit your request:

TCHEC Space Reservation Form

TCHEC Space Reservation Form

Requester Information

Event Contact Info

Event Information

SET-UP TIME: Please plan to set-up for event NO earlier than ONE HOUR before event start time. If you require additional setup time, contact TCHEC staff.

Choose Room Type (All rooms are mediated):

Specific Room Request (Subject to Availability)

Any food and/or beverages for the event should be provided by the event coordinator. If you require tables or extra trash cans, please contact TCHEC staff.

*CATERING: On-site, full service catering must be ordered through a university approved caterer. The list of approved caterers is available on the TCHEC website.

Technology

Click here to submit your request: